123 HP Officejet Pro 8720 Fax Setup

123 hp ojp 8720

HP Digital Solutions

HP Officejet Pro 8720 Printer can do the Digital Filing and Fax to improve your office productivity. HP Digital Filing means File scanning, and in turn, Digital Filing enables the basic, versatile, document management capabilities. Using the 123 HP Officejet Pro 8720 printer control panel you can either scan documents and copy directly to the computer folder present in your network or quickly email the scanned document to the business partners as attachment. In addition, you can configure a custom specific scan settings for each destination folder, allowing you to obtain the best results from your 123 HP Officejet Pro 8720 Printer.

HP Digital Fax means remotely Send / Receive Fax. You can save the incoming faxes to the shared folder on your network or forward a fax using the email application. You can also turn off the Fax printing from anywhere while working away for the office. This results in reducing the paper consumption and ink cartridge waste.

Requirements for a HP Digital Filing / Fax:

  • A Network connection for the Printer, either through wireless or an Ethernet cable.

Note: If Printer is connected using a USB cable, then scanned documents are automatically store to your computer using 123 HP Officejet Pro 8720 software, and also you can archive the scan to be sent as email attachments. Similarly you can use HP Digital Fax to send / receive faxes through your Computer

  • The HP Software

Tip: You can also avail the service from 123 HP Officejet Pro 8720 Printer’s embedded web server to make use of HP Digital Solutions

Scanned task to Network Folder, Fax to Network Folder

  • An active Network connection for the Printer
  • An Windows shared folder
  • Network Address for the shared folder
  • The name of the Computer having access to the shared folder
  • Requisite privileges enabled for the shared folder
  • Username and password for the shared folder

Note: Active Directory cannot be used as a shared folder for HP Digital Filing / Fax

Attach the Scan to Email, Fax Archive to Email

  • An Email address
  • Outgoing SMTP server details
  • An active Internet connection for the Printer
  • Using the Windows setup wizard you can configure the Email settings for the Scan task to Email or Fax task to Email

Set up HP Digital Solutions

Open the 123 HP Officejet Pro 8720 printer software installation CD and run the software wizard for setting up the HP Digital Solutions. For Apple OS X open the HP Utility software installation CD and run the software wizard for setting up the HP Digital Solutions.

Note: if you are using IPv6 Internet Connection for your 123 HP Officejet Pro 8720 Printer, than to setup HP Digital Solutions you might have to access the 123 HP Officejet Pro 8720 Printer’s embedded web server.

Set up HP Digital Filing:

This section contains: Setup Scan to Network Folder & Setup Scan to Email

Setup Scanned document to Network Folder:

  • Configure up to 10 destination folders for the 123 HP Officejet Pro 8720 Printer

Note: Prior to Setup Scan to Network Folder, you should have created the shared Folder and configured it on the Network.

  • Open the 123 HP Officejet Pro 8720 Printer Software
  • Click Scan under Print, Scan & Fax template, and then Click Scan to Network Folder wizard
  • Follow the onscreen instructions to complete the setup

Setup Scanned document to Network Folder for MAC OS X

  • Open the HP Utility Software
  • Select the Scan settings section and click Scan to Network Folder
  • Follow the onscreen instructions to complete the setup

For Setting up Scan to Network Folder from Embedded Web Server:

  • Open the 123 HP Officejet Pro 8720 Printer’s embedded web server, from the Home Tab, click Network Folder Setup Icon
  • Click New and follow the step by step instruction till the server prompts for Save and Test option to check whether the Network Folder is working properly
  • End once the shared Network Folder is created

Setup Scan to Email task:

Using the 123 HP Officejet Pro 8720 Printer you can directly Scan documents and send to one or more emails as attachments.

Setup the Outgoing Email Profiles:

Extract the FROM portion of the email message sent by the printer and Configure that Email Address. You can configure up to 10 Outgoing Email Profiles. Use the installed 123 HP Officejet Pro 8720 Software on your Computer to achieve the Email Profile Configuration.

Add Email contacts to your Email Address Book:

Using 123 HP Officejet Pro 8720 Printers you can manage the List of People’s Email contacts and sending Emails. To add an Email Address you can use the 123 HP Officejet Pro 8720 Printer Control Panel or the Printer’s embedded web server. Add up to 15 email addresses with their corresponding contact names. Email Groups can also be created.

Configure additional email options:

You can configure the Subject and body text for all of the email messages that are sent from the 123 HP Officejet Pro 8720 Printer. You can use the 123 HP Officejet Pro 8720 Printer Control Panel or the Printer’s embedded web server to configure the email messages.

Step 1: Setting up Outgoing Email Profiles

Complete the following steps to set up the Outgoing Email Profiles belonging to Printer for different Operating Systems.

To set up the Outgoing Email Profiles belonging to Printer for Windows OS:

  • Open the 123 HP Officejet Pro 8720 Printer software
  • Select Print, Scan & Fax, and then Click Scan
  • From the Scan drop down menu click Scan to Email Wizard
  • Click New button and follow the onscreen instructions

Note: To open the EWS automatically, select the check box, Launch embedded web server that appears in the last screen of the Scan to Email Wizard. When Clicked Finish the Embedded Web Server is opened in the default Web browser.

To set up the Outgoing Email Profiles belonging to Printer for MAC OS X:

  • Open HP Utility Software
  • Select the Scan settings and click Scan to Email Tab
  • Follow the onscreen instructions till the 123 HP Officejet Pro 8720 Software prompts for an Save and Test option, to check whether the Network Folder Link is working properly
  • Thus the Outgoing Email Profile list is Created

To set up the Outgoing Email Profiles belonging to Printer from Embedded Web Server:

  • Open the 123 HP Officejet Pro 8720 Printer’s Embedded Web Server Homepage
  • Click the Outgoing Email Profiles present in a setup box
  • Click New, and then follow the step by step instructions
  • The EWS onscreen instruction will prompt for an Save and Test option, to check whether the Network Folder Link is working properly
  • Thus the Outgoing Email Profile list is Created

Step 2: Add email contact to the Email Address Book

  • Open the 123 HP Officejet Pro 8720 Printer’s Embedded Web Server Homepage
  • Select the Scan Tab and click Email Address Book
  • Click New button to add a single Email Address or Click Group button to create an email distribution list

Note: At least one Email Address has to be created to begin with the Email Group creation

  • Follow the step by step instructions to enter Email ID into the Email Address Book

Note: Both the Printer Control Panel and the email application will display the Contact Name

Step 3: To configure other email options

A default Subject & body text for all of the email messages that are sent from the 123 HP Officejet Pro 8720 Printer can be configured.

  • Open the 123 HP Officejet Pro 8720 Printer’s Embedded Web Server Homepage
  • Select the Scan Tab and click Email Options Tab
  • Change any settings from Email Options and Click Apply button

Setting up the HP Digital Fax

HP Digital Fax software automatically receives Fax and saves them directly to a Network Folder or forwards them as email attachments. All of the Faxes received are saved as TIIF / PDF files. HP Digital Fax supports only Black and White Faxes to be received at the shared Network Folder and the color faxes to be printed instantly.

To set up the HP Digital Fax from the 123 HP Officejet Pro 8720 Printer software for Windows OS:

  • Open the 123 HP Officejet Pro 8720 Printer software
  • Select Print, Scan & Fax, and then Click Fax
  • Click Digital Fax setup from the Fax drop down menu
  • Follow the step by step instructions to complete the HP Digital Fax setup

Note: You can make use of the 123 HP Officejet Pro 8720 Printer’s Embedded Web Server to edit more of the HP Digital Fax settings

To set up the HP Digital Fax from the 123 HP Officejet Pro 8720 Printer software for Apple OS X:

  • Open HP Utility software
  • Click the Digital Fax Archive button
  • Follow up the step by step instructions till the HP Utility prompts for Save and Test option, to check whether the Network Folder Link is working properly

To set up the HP Digital Fax from the 123 HP Officejet Pro 8720 Printer’s Embedded Web Server Page:

  • Open the 123 HP Officejet Pro 8720 Printer’s Embedded Web Server Homepage
  • Click the Fax to Email/Network Folder present in the setup box

Follow the step by step instruction till the executable prompts for Save and Test option, to check whether the Network Folder Link is working properly

Application of the HP Digital Solutions

Application of 123 HP Officejet Pro 8720 Scan to Network Folder:

  • Place your document print side down on the scanner glass or print side up in the document feeder.
  • Using the Printer Control Panel to touch Scan button and then touch Network Folder
  • Depending on the configured shared Folder you will be prompted to enter PIN
  • Confirm the scan settings and then touch Start Scan

Application of 123 HP Officejet Pro 8720 Scan to Email:

  • Place your document print side down on the scanner glass or print side up in the document feeder.
  • Using the Printer Control Panel to touch Scan button and then touch Email
  • Select from the list of Outgoing Email Profiles present in the Printer Control Panel for sending Email, if prompted for PIN, please enter it.
  • Enter the Subject for sending the email message
  • Confirm the scan settings and then touch Start Scan

Application of HP Digital Fax:

Once you set up the HP Digital Fax, by default the received black and white faxes gets printed and all faxes that are received goes either to the shared Network Folder or to the Email profile

  • If you have enabled Fax to Network folder, there will be no notification of the received faxes at the shared network folder
  • If you have enabled Fax to email, there will be a notification of the received faxes at your Email Inbox
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